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TFI - Trade Fairs International - The International Trade Fair Magazine

TFI Know-how

How do you organise eco-friendly events?

Photo: Stephan Mahnecke


Stephan Mahnecke

Managing Director
Party Rent

Undeniably, huge volumes of materials are transported over considerable distances so that events can be staged. And unless organisers pay close attention to the consequences, which can be seen on both a local and a global level, that costs a great deal of energy. The Party Rent Group employs a variety of measures to ensure that the events in which it is involved are greener and more sustainable and that their impact on the environment is thus significantly reduced.  

Nitrogen oxide emissions and fuel consumption
When we purchase delivery vehicles, we examine their fuel consumption and carbon emissions to make sure that they are state of the art. That’s why we have a partnership with a top vehicle manufacturer for our vehicles. This ensures that they are serviced regularly by the manufacturer, thus benefiting the environment. 75 percent of the vehicles in our fleet are already equipped with bluetec technology, which reduces the emissions from diesel engines. Within a period of 24 months, the Party Rent Group has managed to reduce its nitrogen oxide emissions by 80 percent and its fuel consumption by 10 percent.  

Flexible transport of furniture and crockery
We have a wide variety of vehicles in our fleet, which allows us to choose an appropriate one for the volume ordered by the customer: the options range from Vito and Sprinter vans to articulated lorries. The size of our fleet also allows us to organise sequences of deliveries over longer delivery time frames. Moreover, all Party Rent vehicles are equipped with tail lifts, which means they can be loaded and unloaded without the need for diesel-powered forklift trucks. In addition, to make sure our drivers find the shortest, most economical route to our customers’ events, we have equipped our entire fleet with GPS satellite navigation systems.

Photo: Party Rent
When Party Rent purchases delivery vehicles the company makes sure that they are state-of-the-art.

Lightweight event equipment
We reduce the weight carried by our vehicles and thus their fuel consumption by using lightweight rental furniture, some of which we make ourselves, as well as special transport systems for event equipment. The lightweight design of our furniture reduces the weight transported and the raw materials required to make them. It also makes the furniture easier for our staff to carry before and after events. Most of our rental items also fit into our transport system, which has been customised for our vehicles. What that means is that the vehicles can be loaded without wasting any space.  

Multi-purpose modular design
A lot of the rental furniture in our diverse product portfolio can be used for a variety of purposes thanks to its modular design. Not only does this make these items of furniture very useful in themselves, it also means our customers can reduce the number of suppliers they need for each event. Shipments can thus be combined and costs and emissions reduced. The Party Rent Group has a central purchasing policy, which allows us to concentrate production operations at specific suppliers and in our own workshops. We favour suppliers from Germany and neighbouring countries that can demonstrate their sustainability credentials.  

LED technology and relayable flooring
To reduce the energy consumption of our technical equipment, we have converted many of our light fittings to LED technology. In addition, we work with relayable carpet tiles rather than products that can only be used once before being disposed of (

This article was published in TFI issue 3-4/2012